A good agenda template is structured to reflect the specific goals of each meeting. It should tell participants what will be discussed, who is responsible for each item and how much time is allocated.

A good agenda template includes:

A clear meeting header. Date, time, location and who called the meeting. Nobody should have to ask.

Itemized topics with a type label. Each item should be marked as a vote, discussion or informational item so participants know what is expected of them before they walk in.

Time allocations. Assign a rough time to each item. Boards that skip this step always run long.

Public comment or open forum. Build it in. Your bylaws probably require it anyway.

A template that gets used is one that is simple enough to fill out in ten minutes and clear enough that nobody has to ask what is happening next. That is the whole goal.

Check out our downloadable agenda template HERE. 

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